How to Book and Pay
You can book online until Saturday 31st March 2012 when bookings will close. All bookings are subject to Terms and Conditions.
Prices
To make the retreat more accessible to people on very low incomes there are a number of places at reduced rates. Please book early if you want to secure one of these. We regret there are no bursaries available, and bookings are non-transferable.
Prices cover accommodation and meals from supper on 5 April to lunch on 10 April (inclusive).
| Price category(see footnotes) | Price |
| Standard | £495 |
| Low Income from all sources** | £385* |
| Full-time student holding student or NUS card and those receiving income related benefits # | £290* |
| 0 to 2 (inclusive) on 5 April 2012 (sharing parents room) | Free |
| Aged 3 to 12 (inclusive)on 5 April 2012* (sharing parent’s room) | £100* |
| Aged 13 to 17 (inclusive) on 5 April 2012* (own room) | £150* |
| Personal Assistant for a disabled person | £290 |
* A limited number of places are available at these prices. Booking is subject to availability.
** Low income places: these places are intended for those who have a low household income and we are only able to offer a limited number. We are not requiring any evidence of low income, so we rely on your judgement, remembering that, if you can afford the standard price because of income or savings, then that generously saves a low income place for someone else. We offer the following guidelines to help you to think deeply about this:
- Household income means the combined gross annual income of all adults that live in your home.
- Income means gross annual income from any source – including pension, wages and other earned income, tax credits and allowances, maintenance, investments, dividends, bank or building society interest.
- As a guideline, low income for one adult living alone is considered to be under £16,000 per year and low income for two adults living together is under £20,000. For every child add £4,000 per year.
# Guidance on qualifying for places for those in receipt of an income related Benefit, Allowance, Credit or Support
The table below lists all the qualifying income related means with the document that usually proves receipt.
| Title of income/savings related means | Document of Proof |
| Council Tax Benefit | Benefit Decision Notice |
| Housing Benefit | Benefit Decision Notice |
| Incapacity Benefit | Award letter |
| Working Tax Credit | Tax Credit Awards Notice |
| Pension Credit | Pension Credit Award Notice |
| Savings Credit | Pension Credit Award Notice |
| Job Seekers Allowance (NI or income based) | JSA letter |
| Employment and Support Allowance | letter from Job Centre Plus |
| Income support | letter from Job Centre Plus |
| Asylum Seeker Benefit | letter from National Asylum Support Service |
Proof of benefit must be shown – please enclose photocopy
An individual may be in receipt of more than one such means, but we only need proof of one. If you have another document that you feel gives proof, please send in with a covering letter to Nottingham Retreat 2012, 13 Everswell Road, Fairwater, Cardiff CF5 3DH.
Booking Online
Online Booking closes at 8am on 31 March 2012
Please book online if you can. Payment is by debit or credit card via a secure payments system. Visa, Mastercard, American Express and Switch/Maestro cards are accepted. See Privacy statement.
Full-time students and those receiving income related benefits – please book online and send a copy of evidence of your qualifying income related means (see above) or student card by post to: Nottingham Retreat 2012, 13 Everswell Road, Fairwater, Cardiff CF5 3DH. If we do not receive this within 7 days, we regret that your booking will be cancelled, and your money returned, minus a £30 administration fee.
If you are disabled and coming with a Personal Assistant, it will be very helpful if you both book at the same time, as a ‘group’. This will help us to make sure you have adjacent bedrooms. You will pay for both people in one payment. Your confirmation will have a link to an itemised receipt. If you have already booked, and you want to book a place for your Personal Assistant, you can ‘add’ that person to your ‘group’ by following the link in your confirmation email.
Please note that, once you have booked and paid, you cannot make any changes to your booking, except to add another person to your ‘group’. If you need any assistance with your booking, please contact the Bookings Team.
Booking by post
To download a Postal Booking Form and Guidance Notes, click on regular format or larger format. You can post a request for a postal booking form to: Nottingham Retreat 2012, 13 Everswell Road, Fairwater, Cardiff CF5 3DH.
Please include a 1st class stamped addressed envelope (A5 (23x16cm) or larger) and state whether you want a regular or large format version.
To book by post, please complete and post the paper booking form with your full payment by sterling cheque. Don’t forget to include a copy of your student card or evidence of unemployment if required.
If you are disabled and coming with a Personal Assistant, it will be very helpful if you both book at the same time. This will help us to make sure you have adjacent bedrooms.
It will be very helpful if you give us your email address if you have one.
Postal bookings must reach us by1 March 2012. Please allow at least a week for the post. We cannot be responsible for postal delays.
International bookings and payments
Please book and pay online by credit or debit card in Pounds sterling. We do not have facilities for accepting foreign currencies. Your card issuer will pay us in sterling and charge you in your local currency at the prevailing exchange rate. Alternatively you can book by post and pay by sterling cheque. Please do not send cash. If you can’t manage either of these, please contact the Enquiries Team and ask about bank transfers.
For information on Cancellations and Refunds click here.